Privacy & Cookies Policy — IFL Contracts

IFL Contracts ("we", "us", "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store and disclose your personal data and your rights in relation to that data, in accordance with the UK General Data Protection Regulation ("UK GDPR") and the Data Protection Act 2018.

At a glance: We are the data controller for the personal data we hold about you. We collect data to employ you, run payroll, invoice agencies and clients, and meet our legal obligations. We never sell your data. You have rights, and you can contact us at any time.

1. Who We Are

IFL Contracts is the data controller responsible for your personal data. Our contact details are:

IFL Contracts
61 Bridge Street, Kington, Herefordshire, HR5 3DJ
Email: info@iflcontracts.co.uk
Phone: 01784 618027

2. The Data We Collect

2.1 Contractors & employees

Identity data: name, title, date of birth, National Insurance number
Contact data: address, email address and telephone numbers
Right-to-work data: passport, visa or other documentation as required by law
Financial data: bank details, tax code, pay and deduction records
Contract data: assignment details, agency, rates, timesheets and payments

2.2 Enquiries & website visitors

Information you provide via our contact form or by email/phone
Limited technical data such as browser type and pages visited

3. How We Use Your Data

We use your personal data to:

Employ you and administer your contracts of employment
Operate payroll, PAYE, National Insurance and pension arrangements
Invoice agencies and clients and manage credit control
Arrange insurance and indemnity cover
Respond to your enquiries and provide advice
Comply with our legal, tax and regulatory obligations (including HMRC)

4. Lawful Basis for Processing

We rely on one or more of the following lawful bases: performance of a contract, compliance with a legal obligation, our legitimate interests in running our business, and, where required, your consent.

5. Sharing Your Data

We may share your data with recruitment agencies and clients you work with, HMRC and other statutory bodies, pension and insurance providers, and trusted service providers who support our operations. We never sell your personal data.

6. Data Retention

We keep your personal data only for as long as necessary to fulfil the purposes we collected it for, including satisfying any legal, accounting or reporting requirements. Payroll and tax records are typically retained for at least six years.

7. Your Rights

Under UK GDPR you have the right to access, rectify, erase, restrict or object to the processing of your personal data, and the right to data portability. To exercise any of these rights, contact us using the details above.

8. Cookies

Our website uses only essential cookies required for the site to function. We do not use advertising or third-party tracking cookies. You can control or delete cookies through your browser settings; doing so may affect how the site works.

9. Complaints

If you have concerns about how we handle your data, please contact us first so we can put things right. You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk.

10. Changes to This Policy

We may update this policy from time to time. Any changes will be posted on this page with an updated revision date.